GroupWise 6.5 Client Factsheets

What's New with Version 6.5 (86 KB)

Novell® GroupWise® features electronic mail,
scheduling, task management, and Document
Mangement all in one integrated application version.
The most significant new features will be a new user
interface, enhancements using the address book, junk
mail handling, and calendar enhancements.

Adding a Signature (137 KB)

Novell® GroupWise® allows you to insert a signature or tag-line at the end of items you send. For example, you can have GroupWise automatically list your name, phone number, and email address at the bottom of every item you send. This factsheet will walk you through the step-by-step process for adding a signature.

Creating a New Address Book (71 KB)

You can create, edit, save, and rename multiple address books for your personal use, as well as share these address books with other users. You can add and delete names and address information for any contact (person, company, or resource) in your personal address books. You can also create your own information properties (fields). This handout will walk you through the step-by-step instructions on creating a new Address Book.

Finding an Item (121 KB)

Novell® GroupWise® lets you quickly locate the text and items in any folder and/or library that you have access to in GroupWise. Your search may be simple or complex. This factsheet will walk you through the step-by-step process for finding an item.

Proxy-Establishing Access Rights (95 KB)

Proxy is a useful feature for those who manage the personal Calendars and Mailboxes of other users and resources. A proxy can receive access to some of the items in another person’s Mailbox and be notified of that person’s appointments if access has been granted to them.

Calendar Overview (119 KB)
In GroupWise 6.5, your Calendar can help organize your time and work. This document provides a basic overview of the Calendar.

The Junkmail Filter (298 KB)

GroupWise 6.5 has a Junk Mail Handling feature that allows users to decide what to do with unwanted Internet e-mail that is sent to their GroupWise e-mail address. There are options to either “block” or “junk” unwanted e-mail messages.

Multi-User Calendar (342 KB)

In GroupWise 6.5, your Calendar can help organize your time and work. In Multi-User view, you can view the schedules of several people or resources side-by-side. The Multi-User feature is helpful for management and tracking of people as well as scheduling meetings. This document will describe the process of multi-user calendars and how to create additional Multi-User buttons.

Rules Overview (186 KB)

Rules in GroupWise 6.5 can be defined by a user to perform various actions automatically. For example, rules can file incoming messages into a folder, automatically accept appointments, send an out-of-town or vacation message to those who email while you are out, or automatically forward items to other users. A rule is comprised of an action that is performed when an item meets certain conditions. Rules are a very powerful feature of GroupWise 6.5 that can help users manage their account items. This factsheet will discuss basic concepts relating to GroupWise 6.5 rules.

Using Conditions For Rules (78 KB)

GroupWise 6.5 rules can be configured to accomplish a wide range of tasks by proper use of conditions. There are three parts to a condition: the Field Type, the Operator, and the Conditional Value (Operand). This supplemental document will describe many of the conditions that are available and their use. This document is also a refernce when creating complex rules.

Using Filters (249 KB)

In GroupWise 6.5, mailboxes and folders can contain many items. Filters are an easy way to find the item that you need quickly. For example, you can create a filter that shows only items from a specific person or specific date. Filtering does not delete or remove items from your Mailbox. Rather, filters display the items you specify and temporarily hides the other items. This document will describe the process of using filters.

Vacation Rule (186 KB)

If you are planning to be away from your computer for an extended period of time, people that send you messages and appointments may not understand why you are not replying to them. This document will show you how to set up a rule that will inform senders that you are on vacation or away and will forward your messages and appointments to another email address.
Sorting Subfolders (87 KB)

In GroupWise, Folders and Subfolders are used to store and organize items. For example, items that are related to a particular task or subject can be grouped into these folders. This document provides step-by-step instructions on how to sort Subfolders.
Creating a Shared Folder (242 KB)

A shared folder is like any other folder in your Cabinet, except other people have access to the folder and it appears in their Cabinets. You can create shared folders or share existing personal folders in your Cabinet. You choose whom to share the folder with, and what rights to grant each user. Then, users can post messages to the shared folder, drag existing items into the folder, and create discussion threads. This document describes the creating and sharing of a GroupWise folder.
Installing a Shared Folder (95 KB)

Shared folders are a good way for GroupWise users to share the same information without duplication. Shared folders can help reduce the number of forwarded messages e-mailed by sharing the original e-mail instead. This document provides step-by-step instructions on how to install a shared folder that is sent to you by another GroupWise user.
Auto-Date (187 KB)

In GroupWise 6.5, you can schedule appointments for yourself and others by using the Meeting and Personal Appointments feature. Auto-Date allows you to schedule recurring appointments using one appointment item. For example, you can schedule a weekly meeting for 6 months. This document describes the process of using the Auto-Date feature in the calendar using the Meeting feature.
Plain Text and HTML Views (222 KB)

E-mail messages in GroupWise 6.5 can be composed in either Plain Text or HTML. E-mail messages can also be read in either Plain Text or HTML. When an HTML e-mail message is received and the Default Read View is set to Plain Text, the message will appear blank until the HTML View button is pressed. This document describes step-by-step instructions on how to set the default compose and read views.
Novell GroupWise Messenger: Getting Started (327 KB)

GroupWise 6.5 includes a secure, open standards-based and policy-based instant messaging application that allows users to communicate in real-time, permitting faster decision making while protecting information behind a firewall. Users can determine personal availability, communicate and save text conversations. This factsheet provides an overview on getting started with the GroupWise Messenger.
Accepting & Declining Appointments (135 KB)

When group appointments appear in your mailbox, you can accept or decline an appointment to let the sender know if you are available and will attend the meeting.

Posting an Appointment (342 KB)

The difference in meetings and appointments is that meeting invite other people and resources and appointments do not.